ISO 9001:2015 Certified

Vendor Terms

Performance Monitoring: In accordance with our ISO 9001-based management system, all suppliers of goods or services to ELINCO-JPC will be monitored for Quality and Delivery Performance. Suppliers failing to meet ELINCO-JPC requirements/expectations will be requested to take corrective action. Suppliers that continually fail to meet requirements/expectations may be removed from our approved list.

Confidential Information: All supplies, blueprints, sketches and other technical information furnished by ELINCO-JPC shall be deemed the confidential information of ELINCO-JPC (or our customer). Such information shall not be reproduced, given to or disclosed to any third party without ELINCO-JPC’s express written consent.

RoHS: Where requested a Certificate of RoHS Compliance must be provided that demonstrate products meet the requirements of the current EU RoHS Directive 2011/65/EU, and do not contain the substances listed or exceed the respective Maximum Concentration Value (MCV) per the RoHS requirement.

ITAR/EAR Export Controls/Technical Data: Where drawings and/or POs indicate Export Controls apply, any related information (aka Technical Data) shall be handled as per controls enumerated through the Export Administration Regulations (EAR), implemented by the Department of Commerce for items that have both a commercial and potential military use, and the International Traffic in Arms Regulations (ITAR), implemented by the Department of State. Failure to secure such data may be subject to both criminal and administrative penalties. Fines for export violations, including anti-boycott violations, can reach up to $1,000,000 per violation in criminal cases, and $250,000 per violation in most administrative cases.

Flow-down of requirements: ELINCO-JPC requires that you adhere to any/all customer requirements flowed on the PO, drawing, or by other means, including any supplier quality manuals and/or related clauses, and to assure that you have the current revision of said documents. Additionally, as applicable, ELINCO-JPC requires that you flow down all requirements to all interested parties internally and to any sub-tier suppliers performing work on this order.

Right of entry: ELINCO-JPC, our customers and any applicable regulatory authorities maintain the right to access the supplier’s facility and all applicable records associated with the order, during regular business hours, with limited notice.

Nonconforming material: ELINCO-JPC must be notified of nonconforming material in advance of shipment for adequate review and disposition of said product. All such material must be adequately identified and segregated so as to preclude its use. Final disposition/disposal shall be at ELINCO-JPC unless otherwise authorized

Change of Process or Product: ELINCO-JPC must be informed of and must approve any change in processes, product or supplier made in the performance of the PO.

Certification, Inspection, etc.: ELINCO-JPC may require certifications of compliance, inspection records and/or test specimens as part of this purchase order. Failure to provide these items may result in the rejection of the shipment. Where certificates (such as C of Cs) are required, the certificate will reference ELINCO-JPC’s PO number, Part number and revision, customer name or end-use (where indicted) and a statement of compliance.

Qualification of Personnel: ELINCO-JPC suppliers and any sub-contractors will assure the competency of any/all personnel involved in activities performed on behalf of ELINCO-JPC or our customer. Where special certification of personnel is required, this should be made available to ELINCO-JPC or our customers upon request.

Counterfeit Parts: The Supplier shall certify that only new and authentic materials are used in products or goods delivered to ELINCO-JPC and that the products/goods delivered contain no Counterfeit Parts. No substitutions, reworked or refurbished parts/materials shall be acceptable under the terms of this purchase.

Foreign Object Debris/Damage: Supplier is required to establish and maintain a Foreign Object Debris/Damage (FOD) prevention program appropriate to the nature of the product/service provided, that employs appropriate housekeeping practices to assure timely detection and removal of residue/debris generated, during operations and normal daily tasks.

Packaging and Handling: As a minimum, the Supplier shall package all material in a manner that will ensure protection against corrosion, oxidation, deterioration and physical damage during shipment. In addition, when materials delivered are lot-controlled and multiple material lots are shipped, each lot shall be separately packaged and identified. Vendors are also responsible for handling damage that occurred at their location.

Retention requirements: Records, whether hard copy or in electronic format, including any test/retain samples, shall be retained for no less than 10 years unless otherwise specified. Upon completion of the retention period, supplier will contact ELINCO-JPC prior to disposal of records for approval.

Revision levels/traceability: As appropriate, any correspondences, including certifications relating this purchase, must reference, as applicable, current PO, Work Order, Part number, Drawing Revision, Batch Number, etc.

Calibration & Testing Service Providers: All such suppliers, unless they are the OEM, should maintain a calibration system in accordance with the requirements of ISO 17025, ISO 10012; ANSI Z-540-1, ANSI Z540-3, as appropriate. All Inspection Measuring & Test Equipment (M&TE) used by the Supplier during in-process and final inspection to make a compliance evaluation shall be calibrated against measurement Standards traceable to NIST or an equivalent NMI.

Sampling: Where sampling plans are used to accept product, all such plans shall be statistically valid and based on either MIL-105 E or ANSI Z-540 and shall yield no less than an AQL of 2.5 unless otherwise specified.

Nondiscrimination: The Seller, or its subcontractor, if any, shall not discriminate against any qualified employee or applicant for employment to be employed in the performance of this contract, with respect to hire, tenure, terms, conditions or privileges of employment because of race, color, sex, national origin or ancestry. The Seller, or its subcontractor, if any, agrees to comply with all the provisions contained in the Equal Opportunity Clause, quoted in Executive Order No. 11246 as amended and hereby incorporated in this Purchase Order by reference. As used therein the word “contractor” shall be deemed to mean “Seller,” and the word “contract” shall refer to this Purchase Order. In addition, the Seller shall cause this Equal Opportunity Clause to be included in the subcontracts or purchase orders hereunder unless exempted by rules, regulations and orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246.

Falsification: The recoding of false, fictitious or fraudulent statements or entries on any paperwork used in the performance work related to a ELINCO-JPC Purchase Order may be punished as a felony under federal statute.

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